Record-keeping

Annex I of Regulation (EC) 852/2004 requires that FBOs keep and retain records relating to measures put in place to control hazards in an appropriate manner and for an appropriate period, commensurate with the nature and size of the food business. FBOs must make relevant information contained in these records available to the competent authority and receiving food business operators on request.

FBOs rearing animals or producing primary products of animal origin are, in particular, to keep records on:

  • the nature and origin of feed fed to the animals
  • veterinary medicinal products or other treatments administered to the animals, dates of administration and withdrawal periods
  • the occurrence of diseases that may affect the safety of products of animal origin
  • the results of any analyses carried out on samples taken from animals or other samples taken for diagnostic purposes, that have importance for human health and
  • any relevant reports on checks carried out on animals or products of animal origin.

S.I. No. 369 of 2006 on the hygiene of foodstuffs sets out the following:

Foodstuffs requiring the indication of a 'use by' date in accordance with Directive 2000/13/EC on the labelling, advertising and presentation of foodstuffs the documents and records must be retained for three months after the expiry of the relevant 'use by' date.

In the case of foodstuffs requiring the indication of a 'best before' or 'best before end' date in accordance with Directive 2000/13/EC on the labelling, advertising and presentation of foodstuffs the documents and records must be retained for one year after the expiry of the relevant 'best before' or 'best before end' date, as the case may be.

In the case of foodstuffs for immediate consumption, the documents and records must be retained for three months after the sale of the foodstuff.

Last reviewed: 13/3/2009

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